Meet Licensing

What is meet licensing?

Licensed meets are swimming events licensed by Swim England. This means they have to meet certain standards to ensure fair competition.

If you are organising a Licensed Meet, or are interested in knowing more about them, the following resources are available to help you:

Level 3 conditions template

Level 4 conditions template

Swim England have announced plans to ensure swimmers with hearing impairments can compete equally with fellow competitors.  This will mean that from 1st January 2019, all applications for meets at Level 1-3 will have to stipulate in their conditions whether a secondary strobe is available.

After the meet

The Promoter will need to ensure that the following documents are sent to licensing@eastswimming.org within 14 days of the meet.  This applies to each licence number issued.  

  • Referee’s report (the referee will probably send this themselves)
  • Promoter’s report
  • List of officials, including name, SE membership number and role at the meet.
  • Any payments relevant to the meet. The levy is specified in the Swim England Open Meet Licensing Criteria (please note the East Region waive the fee for a level 4 single Club event).
  • Back up for the payment calculation, e.g. entry report, list of accepted entries

The importance of insurance

All clubs, promoters and competition organisers are reminded that, for insurance purposes, all those volunteering on poolside at any competition must be registered members of an affiliated club or a member of the Institute of Swimming.

Applying for a license

The Meet Promoter will need to send the below information to licensing@eastswimming.org. This must be done a minimum of 2 months before the first date of the meet in order to apply for a licence:

  • Licensed Meet Application Form
  • Meet Conditions (please refer to the templates on this page). 
  • Supporting documents: qualifying standards, meet schedule, entry forms

Please note that a single application may only cover a series of meets if the conditions, entry/limit times etc are the same.

You should not publish any conditions until a licence number has been issued.

When a license has been issued the promoter will receive confirmation. The license number can then be published.

For more information contact the Licensing Officer

Helpful documents